Pricing · Johannesburg & Gauteng
Printer & Photocopier Rental Costs In Johannesburg
Tailored printer and photocopier rentals, with costs that make sense for your office. Here’s what to budget for, and what to check before choosing a quote.
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Printer And Photocopier Rental Prices At A Glance
| Machine category | Indicative monthly rental, excluding VAT |
|---|---|
| A4 Multifunction Printers | R350–R1,000 |
| Entry-level Photocopiers | R450–R2,000 |
| Mid-level Photocopiers | R1,700–R3,700 |
| High-level Photocopiers | R5,000–R6,200 |
- A4 Multifunction Printers
- Indicative monthly rental, excluding VATR350–R1,000
- Entry-level Photocopiers
- Indicative monthly rental, excluding VATR450–R2,000
- Mid-level Photocopiers
- Indicative monthly rental, excluding VATR1,700–R3,700
- High-level Photocopiers
- Indicative monthly rental, excluding VATR5,000–R6,200
These guide prices exclude VAT and are based on a 60-month rental term at 0% escalation. Prices may vary with the machine and configuration. Check the equipment charge, service costs and any usage charges in your quote so you know what to budget for each month.
Some price ranges overlap because machines have different features and configurations. We’ll help you choose based on what your office needs.
Your rental, explained
What Shapes Your Rental Quote?
The right machine
Your print volume, number of users and need for A3 or colour help us recommend equipment that suits your workload.
The right agreement
Choose from standard 36-, 48- or 60-month rentals. We explain the monthly payment, any escalation and what happens when the agreement ends.
The right support
Consider toner, service cover and usage charges alongside the equipment rental, so you understand the expected monthly bill.
The guide prices above use a 60-month term. We can quote separately for 36 or 48 months.
Built around your office
Look beyond the rental figure.
The machine, your print volume and the agreed service cover all contribute to the monthly cost. Compare them together before choosing a quote.
Is Maintenance Included In The Rental Price?
It depends on the agreement. Before comparing monthly prices, check which maintenance and consumables are included and which are charged separately.
We offer service plans for machines we supply through rental, finance or outright purchase. Depending on the agreed plan, these can include maintenance, servicing, technical support and toner supply. On supported machines, remote monitoring helps us check toner levels and identify when a service may be needed.
Ask specifically about toner, parts, labour, call-outs and any usage charges. If your office needs an agreed response period or a replacement machine during repairs, discuss those requirements before signing so you know what can be provided.
You can read more about our printer and photocopier service plans before discussing a suitable machine with us.
How To Compare The Total Monthly Cost
Two quotes can show similar rentals but lead to different monthly bills. Give each supplier the same estimated number of black-and-white and colour pages so you can compare the costs fairly.
Check these items alongside one another:
| Item to compare | What to ask |
|---|---|
| Equipment | Is it the same model, condition and configuration, or a genuinely comparable machine? |
| Contract | What is the term, and which charges can increase? |
| Printing | Are pages included? What are the black-and-white and colour rates, minimum charges and excess-page rules? |
| Support | Which consumables, parts and services are covered? |
| Setup | Are delivery, installation and user training included or charged separately? |
| End of agreement | What happens when the rental ends, and what are the return, renewal or cancellation conditions? |
| Total | What is the expected bill at your printing volume, including VAT and any other fees? |
- Equipment
- Is it the same model, condition and configuration, or a genuinely comparable machine?
- Contract
- What is the term, and which charges can increase?
- Printing
- Are pages included? What are the black-and-white and colour rates, minimum charges and excess-page rules?
- Support
- Which consumables, parts and services are covered?
- Setup
- Are delivery, installation and user training included or charged separately?
- End of agreement
- What happens when the rental ends, and what are the return, renewal or cancellation conditions?
- Total
- What is the expected bill at your printing volume, including VAT and any other fees?
If printing is charged separately, add those charges and any separate service fees to the equipment rental when comparing your monthly costs. Account for any included pages, minimum charges and other fees as well.
If you already have a printer or photocopier agreement, a recent invoice and your monthly print volumes will help us understand your current setup. We can then see whether we can offer a more suitable or better-value solution.
Are Month-To-Month Printer Rentals Available?
We offer month-to-month rentals on selected refurbished machines, subject to availability and the agreed terms. This is a separate option from our standard 36-, 48- and 60-month rentals.
Ask us which machines are available, what they cost and what service is included. We’ll also explain the notice requirements. Month-to-month rentals are quoted separately from the 60-month prices above. Browse our demo and pre-owned photocopiers to see some of the machines in our range.
A Setup That Fits Your Office
Whether you need one shared A3 photocopier or several devices, we’ll work around your print volume, available space and budget. Our focus is dependable print performance with structured, predictable costs.
Explore the machine categories below, or tell us about your current setup and we’ll help you compare your options.
Free Print-Cost Audit
Could You Be Getting More From Your Print Budget?
Let’s review your current agreement and see where there may be room to improve. We’ll consider your existing costs, equipment and workload before recommending a change.
Review your current setup
We look at your equipment, rental and service charges, and the documents your team prints.
Identify where value can improve
We assess whether a different machine, configuration or agreement would better suit your office.
Compare a clear proposal
You receive the equipment recommendation, costs and agreed service cover before deciding.
Potential savings depend on your current costs, print requirements and proposed agreement.
